Scheduling

Smart Appointment Scheduler

Let customers book appointments directly via WhatsApp. AI checks availability, handles rescheduling, sends reminders, and syncs with your calendar in real-time.

📅

80%

Self-service bookings

✅

-50%

No-shows reduced

⏰

15hrs

Saved per week

📊

+35%

Booking conversion

❌ The Problem

• Playing endless phone tag trying to find a time that works
• Double-bookings because manual calendar management fails
• No-shows wasting hours because no reminder system
• Staff spending hours per week on booking logistics
• Customers frustrated by complicated booking process

✅ The Solution

• AI integrates with Google Calendar or Calendly to check real-time availability
• Customers say "I need an appointment" and bot handles everything
• Shows available slots, books instantly, sends confirmation with details
• Automatic reminders 24hrs before (reduces no-shows by 50%)
• Handles rescheduling and cancellations with zero human involvement

Real-World Example

Dental Clinic

The Scenario

"Patient texts: 'Hi, I need a cleaning appointment next week, preferably Tuesday morning.' Bot checks the calendar, sees three available slots on Tuesday: 8am, 10am, 11:30am."

"Bot: 'I have Tuesday at 8am, 10am, or 11:30am available. Which works best?' Patient: '10am please!' Bot books it, adds to calendar, and sends confirmation: 'You're booked for Tuesday 10am with Dr. Smith at our Main St location. We'll send a reminder the day before.'"

"24 hours before: Bot sends automatic reminder with parking info and pre-appointment forms. Patient shows up on time, no missed appointment."

The Result